Does Medical Transcription Service Makes Sense for a Small Practice?

Last Updated: February 16, 2021

Medical transcription services is a critical element to any medical practice. A transcription offers a timely method of recording doctor notes, recommendations, and patient history. Because of its importance, medical personnel must know that their vocal recordings are transcribed accurately into well-written documents.

In the medical field, transcription is essential for the medical team, the patients, insurance administrators, legal professionals, and any other person that needs to review a specific medical issue.

Most small medical practices use three methods for their transcription needs: In-office3, outsource or use voice-recognition software.

Why Use Transcription Services

Medical notes are often recorded with digital recording devices, so medical transcription services are a tool many physicians, medical practitioners, and head nurses use to convert the audio information into written form. Some offices use in-house trained transcriptionists or third party services.

The truth is that transcription services save medical professionals time from writing out notes, information, or medical diagnosis. Transcription services have a higher level of quality control of work as they are performed by one transcriptionist and often reviewed by another person. However, these services can sometimes come at a higher cost.

The Need is There

Even though these services come at a service cost, most medical practices see the service as a necessary part of running their business. Physicians must be confident in knowing that their dictations are transcribed in a timely and accurate way. This has caused the medical transcription industry to change and make their services more accurate and affordable.

What do small clinics do when they can’t afford to pay transcription service fees? Many physicians opt for voice recognition software. However, this software often makes mistakes, and the physician must take the time to review the transcription and make necessary corrections. For many physicians, this results in added work and frustration. However, this is a matter of preference and workflow.

Choosing a transcription service

If you choose a transcription service, you want to research the company you partner with. You should analyze the number of years in service, the quality reviews, and the price of the service you decide to use.

Costs of Transcription Services

The average cost for transcribing information is 5 cents to 15 cents per line (65 characters).

The average Turnaround

Most transcription services offer a turnaround time of about 24 hours. However, some documents are much larger and take longer. But in general, it is about 24 hours.

Does The Company Outsource and Where?

When choosing a transcription service provider, it is essential to consider whether the company outsources its work to offshore companies. In some cases, when a company does this, the transcription work is no longer of first quality.


Some documents a medical professional might need may need a certified medical transcriptionist. Before you decide on a service provider you want to check to see if the transcriptionist is certified, and you may even want to ask for a list of the company’s current customers.

Bottom Line

Once you have a company or a person you can trust, you can start dictating right away. There are several ways to do that. YOu can dial into the transcription service’s database or send it into the service provider via the cloud, or if you prefer, you can send it through the mail.

Things to Consider


The decision you make should be based on your preferences, your staff, and your workflow. Consider transcription providers from all angles before you make a final decision.


Articles By Category