Used vs New Office Copiers. Everything You Need To Consider

Last Updated: February 16, 2021

Are you on a tight budget, but in need of an office copier? Purchasing office equipment can prove to be a complicated task when it comes to finding the right model which has the right features that your specific business needs. This process gets even more complicated as you contemplate on whether you should get a brand new copier as opposed to a used one. The reality of the fact is that businesses can reduce their office expenses by getting used equipment. On the flip side, it goes without saying that there are several advantages you stand to get if you get it new instead.

Increased Expenses To Upgrade/ Repair Parts

One of the most important things you need to consider is if you will be able to easily upgrade and/or repair the device. By getting a brand new copier, you will be able to get something that's modern and up to date with the latest technology. While buying a used machine may seem like a more affordable option at first glance, chances are that you will struggle to locate parts as well as repair experts especially if said item has passed its warranty period. This is because most companies turn over their products every 2-3 years. They usually tend to keep spare parts lying around to support older products, but only for a few years after that. This is something that should be taken into consideration because as spare parts like toner cartridges and consumables become harder to find, they tend to get significantly more expensive as well. As such, you may actually end up paying more if you get an older model in the long run.

Seamless Integration

When it's all said and done, if you buy a new copier if anything goes wrong you can contact the manufacturer and provide them with information about your warranty. If your device breaks down as a result of a human related error, you will be able to contact an expert who has the skills that's required to fix it as soon as possible. This simply isn't the case with an older model. In some instances, you may be able to get a warranty but it will not cover it for as long as a newer model. In addition to that, here are several things to consider.

Energy Efficiency

Another factor that needs to be considered as far as your expenses go is the energy efficiency of the unit you are getting. Many older models are no longer in use because they use an abundance of energy. Therefore, it's worth knowing that the initial savings you may get, may get negated by an increase in your utility expenses. Alternatively, by purchasing a brand new machine you can look up the specifics of its energy ratings to understand the unit's power saving features.


In today's world everything is connected to the internet. The same can be said about copiers. One of the lesser known cons of getting a used copier is that in general they are described by security experts are being one of the top frequently abused points of entry for blackhat hackers and other criminals. In fact, a vast majority of hospital related security breaches came from unattended copiers which were connected to the hospital's network. Unlike their older counterparts, newer models get updated, remotely on an ongoing basis and come with advanced security features that make them more resilient to these types of attack. As such, an older model can create a serious security liability.

Finding High Quality Office Copiers At An Affordable Rate

One of the most effective things you can do to find high quality printers or office copiers at an affordable price is to check several online stores and read the review section. Most companies that sell office equipment tend to have a review system or testimonial section other potential buyers can check to determine if a given product is ideal for their situation. In some instances they may also have a social media profile that you can check to see what other customers have been saying.

Buying used copiers, scanners and printers can prove to be a great way to save you some money temporarily. However, there are several things you need to take into consideration that can increase your expenses in the long run. Therefore if you're on a budget, getting a used model with a warranty may be ideal for your situation. However, if you want a seamless transition and would prefer not to be too concerned about locating spare parts or finding someone who can fix your equipment if it breaks down, you should consider getting a new model instead.


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